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As email becomes more prevalent in the market, the importance of email security becomes more significant. In
particular, the security implications associated with the management of email storage, policy enforcement,
auditing, archiving and data recovery. Managing large, active stores of information takes time and effort in order
to avoid failures – failures that will impact the users and therefore the business, undoubtedly leading to lost
productivity. For secure and effective storage management, organizations must take a proactive approach and invest
wisely in a comprehensive solution.
When considering a secure email storage management solution, a layered approach, combining both business processes
and applications makes sense. By considering the service email provides to the business, email management can be
broken down into a number of components: mail flow, storage, and user access – both at the server and user levels.
Whilst each one of these components should be addressed separately, they must be viewed as part of a total security
agenda.
Mail flow can encompass many aspects of an email system. However,
the security of mail flow is for the large part focused around the auditing and tracking of mails into and out of
the organization. Monitoring the content and ensuring that any email that has been sent and received complies with
business policy is fundamental. Proving who has sent or received email is a lawful requirement for many industries
and email can often be used as evidence in fraud and human resource court cases.
Another key aspect of the management of mail flow security is the protection of the business from malicious or
unlawful attacks. It is at the gateway into the mail system where a business must protect itself via a variety of
methods including hardware and software protection systems, such as spam filters and virus scanners.
In this ever expanding email market Radicati reports that
Microsoft’s Exchange server currently commands a 33% market share of the in-house messaging software market. This
is up from 31% in 2003 and expected to reach 39% by 2009. With the release of Microsoft’s Exchange 2003 we have now
seen a more secure and manageable mail system. However, creating any secure email environment that can be managed
efficiently and proactively requires a solution that addresses all of the issues, without exception. As with
Exchange, this will usually involve the use of third party add-ons. Only then can a business be confident in its
knowledge that the security of its email system is not being compromised.
911SaveMyData.net off a email management solution for your small business.
Call (813)
712-9619 today, to schedule an appointment with one of our technicians!
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